Join the Africa Union (AU) team as a Secretary/Receptionist. Apply today!
Are you seeking a chance to have a meaningful impact on the world? Employment with the Africa Union  presents a special opportunity to promote the unity and solidarity of African countries, defend state sovereignty, eradicate colonialism, promote international cooperation. Whether it’s through humanitarian assistance or advocating for human rights, the Africa Union offers a platform where enthusiastic individuals can address the urgent challenges that humanity faces today..
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About AU
The African Union is a continental union of 55 member states located on the continent of Africa. The AU was announced in the Sirte Declaration in Sirte, Libya, on 9 September 1999, calling for the establishment of the African Union.
Why work at AU
- Pan-African Impact: The AU plays a crucial role in advancing the interests and development of the African continent. Working at the AU allows individuals to contribute to the overall progress and well-being of Africa and its people.
- Regional Collaboration: The AU promotes collaboration and cooperation among African nations, fostering unity and solidarity. As an employee of the AU, you have the opportunity to work closely with representatives from various African countries, engaging in regional dialogue and decision-making processes.
- Meaningful Work: The AU addresses a wide range of critical issues, including peace and security, governance, economic development, and social welfare. Working at the AU provides the chance to contribute to meaningful work that has the potential to bring about positive change in Africa.
Details to the Secretary/Receptionist Post
Date: Apr 5, 2024
Location: Algiers – AFRIPOL (Algeria), Algeria
Organization: African Union
Applications must be submitted no later than May 6, 2024 11h59 p.m. EAT.
Organization Information
Reports to: Executive Director
Directorate/Department/Organ: AFRIPOL/PAPS
Division: ED Office; Finance & Admin Unit
Number of Direct Reports: 2
Number of Indirect Reports: 4
Job Grade: GSA4
Number of Positions: 1
Contract Type: Regular
Location: Algiers, Algeria
Purpose of Job
To provide general administrative support to the department for effective implementation of departmental work plan and daily routine work.
Main Functions
- Provide timely operational support
- Assist in activity planning
- Coordinate and/or engage in technical assistance and/or logistical work
- Assist in the creation, improvement and maintenance of operational processes and systems
- Prepare office communication and draft reports.
- Handle communication at operational level and provide update
- Assist in the compilation and maintenance of data and information for preparation, implementation and monitoring of budgets, activities etc.
Specific Responsibilities
- Type and Proof-read documents, reports, correspondences, messages, queries etc. as may be required by the Director and Heads of Divisions/Units;
- Draft Responses to routine correspondences for the signature of the Director;
- Maintain a proper filing and recording system for all incoming and outgoing correspondences and documents;
- Receive guest/visitors/staff and provide them with basic information on relevant issues and procedures;
- Answer and screen telephone calls/E-mail/Fax message and ensure follow up with the Director and Heads of Divisions/Units
Academic Requirements and Relevant Experience
- Diploma in Secretarial Studies, Administrative Services, Office Management, Business Administration, Business Management, Clerical Studies or any related field from a recognized educational institution with 3 years of relevant work experience in administrative and/or secretarial work.
- Candidates who are holders of Bachelor’s degree in Secretarial Studies, Administrative Services, Office Management, Business Administration Business Management, Clerical Studies or any related field from a recognized educational institution are required to have 2 years of relevant work experience in administrative and/or secretarial work.
- A higher qualification will be an added advantage
- Experience in planning and coordination of meetings with various stakeholders
- Work experience in SAP as well as in diplomatic mission, international organization or international non-governmental organizations, will be an add advantage.
Required Skills
- Attention to detail and ability to work effectively under pressure;
- Ability to organize and present data in an understandable and useful manner
- Sound planning and organisational skills
- Good interpersonal skills
- Strong communication ability both orally and in writing
- Proficiency in Microsoft Office (MS-Word, MS-Excel, MS-Power Point)
- Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic, Spanish & Kiswahili) is mandatory and fluency in another AU language(s) is an added advantage
Core Competencies
Teamwork and Collaboration
.Learning Orientation
Communicating with Influence
Functional Competencies
Job Knowledge Sharing
Continuous Improvement Focus
TENURE OF APPOINTMENT:
The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.
GENDER MAINSTREAMING:
The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.
LANGUAGES:
Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage
APPLY NOW
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