Join the European Investment Bank (EIB) and become a valuable member of our Legal Back Office Support team. Take this opportunity to apply now and embark on a rewarding career journey with us
Are you seeking a chance to have a meaningful impact on the world? Employment with the European Investment Bank presents a special opportunity to help economies flourish, create jobs, and promote equality. Whether it’s through humanitarian assistance or advocating for human rights, the European Investment Bank offers a platform where enthusiastic individuals can address the urgent challenges that humanity faces today.
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About European Investment Bank
The European Investment Bank (EIB) is the lending institution of the European Union (EU). It was established in 1958 with the aim of promoting the economic development and integration of EU member states. The EIB provides long-term financing and expertise for various projects that contribute to EU policy goals, such as infrastructure development, environmental sustainability, innovation, and support for small and medium-sized enterprises (SMEs).
As the largest multilateral borrower and lender globally, the EIB raises funds on the international capital markets and channels them towards investment projects across the EU and in some partner countries. The bank operates on a not-for-profit basis and offers favorable financing terms to support economically and socially valuable initiatives.
Why work at European Investment Bank
- Mission and Impact: The EIB’s primary mission is to support the economic and social development of EU member states. By financing projects that promote sustainable growth, infrastructure development, innovation, and SME support, employees at the EIB can directly contribute to the improvement of people’s lives and the overall well-being of European communities.
- International and Diverse Environment: The EIB is an international institution that brings together professionals from various backgrounds, cultures, and expertise. Working in such an environment allows for exposure to different perspectives, collaboration with colleagues from different countries, and the opportunity to build a global network.
Details to the Post
Legal Back Office Support
Panel interviews are anticipated for June 2024.
Purpose
The Central Europe Division (CE) of the Legal Department of the EIB is composed today of 10 lawyers. The Division is at the heart of lending operations and financial products of the EIB in Central and South-East Europe (Poland, Czech Republic, Slovak Republic, Hungary, Bulgaria, Romania, Slovenia and Croatia) and with all types of counterparties (from sovereigns, local municipalities and banks to corporate organisations of all sizes and from all eligible sectors).
As a (Senior) Operation Assistant you will perform a wide range of back office duties in relation to all stages of transactions, including processing of contractual documentation for signature, assisting in procurement processes and expense tracking, as well as organizing e-files and maintaining records. You will share responsibilities with other assistants in the Division.
Operating Network
You will report to the Head of Division and you will co-operate very closely with lawyers and other assistants in the Division. You will also co-operate with colleagues from other teams in the EIB as well as get direct contracts with the EIB’s clients.
Accountabilities
You will:
- provide administrative support and closely cooperate with lawyers and assistants in the Division at all stages of project cycle, including: preparation of execution versions of legal documents, processing signatures, follow-up with counterparts and external legal counsels, notifications of signatures and document filing and archiving
- perform legal documents quality control
- perform internal processes compliance control in line with administrative procedures for legal directorate
- prepare draft correspondence on various topics for the Division, including notes, reports, presentations
- make suggestions and contribute to processes improvements, digitalisation and records management
- carry out general secretarial duties and administrative tasks, including mail/document control and distribution, filing, organisation of meetings
- build and maintain good relationships with internal and external counterparts
- provide ad-hoc assistance for cross-Division projects and activities
- ensure back-up to colleagues to guarantee continuous business support
Qualifications
- Secondary level education, completed with a 2 year certification in a relevant field or secondary level education with equally qualified experience in a relevant field
- At least 3 years of relevant experience gained from performing the role of an administrative assistant, legal secretary or paralegal; experience in a law firm, corporate legal function, or any other legal environment, will be considered an advantage
- Good knowledge of the standard IT & office tools (particularly Word, Excel, PowerPoint, Outlook, Adobe Acrobat), common office hardware (e.g. printing, scanning, and faxing equipment); familiarity with Electronic Documents Management tools, electronic archiving, and reporting tools is an advantage
- Excellent knowledge of English and/ or French (**),with a good command of the other. Knowledge of other EU languages would be an advantage (capacity to communicate and read legal documents in any language from jurisdictions covered by the Division would be a distinct advantage).
Competencies
Find out more about EIB core competencies here
(**) Unless stated explicitly as a required qualification, a good command of French is not a pre-requisite for hire. As both English and French are however official working languages of the EIB, proficiency in both languages is a pre-requisite for your future career development. Any language clause in your contract must be fulfilled in order for you to be eligible for a promotion (either via the annual appraisal cycle or via an internal selection process). Proficiency is understood to mean the attainment of level 5 of the Inter Institutional language courses, corresponding to B1.2 of the Common European Framework of Reference for Languages (CEFRL). The Bank offers appropriate training support.
“We are an equal opportunities employer, who believes that diversity is good for our people and our business. We encourage all suitably qualified and eligible candidates to apply regardless of their gender identity/expression, age, racial, ethnic and cultural background, religion and beliefs, sexual orientation/identity, disability or neurodiversity.
Applicants with specific needs are encouraged to request reasonable accommodations at any stage during the recruitment process. Please contact the EIB Recruitment team Jobs@eib.org who will ensure that your request is handled.”
By applying for this position, you acknowledge the importance of maintaining the security and integrity of the Information of the EIB Group. In case of selection for the position you agree to comply with all measures (policies, controls, document classification and management) implemented by the EIB Group to prevent unauthorised disclosure of any information or any damage to the EIB Group reputation.
Deadline for applications: 29th May 2024
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