Don’t miss out on the chance to work as an Administrative Assistant at UNESCO! Apply Today

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About UNESCO

The United Nations Educational, Scientific and Cultural Organization is a specialized agency of the United Nations with the aim of promoting world peace and security through international cooperation in education, arts, sciences and culture.

Why work at UNESCO

1. Global Impact: UNESCO’s mandate is to promote peace, sustainable development, intercultural dialogue, and the protection of cultural and natural heritage. By working at UNESCO, you can contribute to advancing these important goals and making a positive impact on a global scale.
2. Diverse and Multidisciplinary Work: UNESCO covers a broad range of fields, including education, science, culture, communication, and information. This multidisciplinary approach creates a stimulating work environment where you can engage with a variety of subjects, collaborate with experts from different backgrounds, and address complex challenges.

Details to the post

Administrative Assistant

Parent Sector: Field Office
Duty Station: Yangon
Classification of Duty Station: [[filter12]]Standard Duration of Assignment: [[filter13]]Job Family: Administration
Contract Type: Non-Staff
Level: Level 3
Contract Duration: 1 year
Recruitment Open to: External candidates
Application Deadline (Midnight Paris Time): 20-May-2024

Major Duties and Responsibilities:

1. General Accountabilities
– Act as certifying officer up to an authorized level delegated by the CFO;
– Provide guidance and interpretation on administrative rules, regulations and procedures;
– Advise on operational and technical routine transactions;
– Recommend process and system related modifications and improvements to support successful administration and financial monitoring and control;
– Interpret provisions and provide guidance on complex and non-recurring issues;
– May supervise activities related to office maintenance, security, transport and similar services.
-Preparation and processing of administrative forms and documents.
2. Financial Accountabilities
– Ensure that the office’s financial resources and expenditures are fully and properly accounted for and that internal control systems are adequate and functioning; schedule payments and disbursement of funds;
– Ensure accurate and timely processing of assigned accounts, developing budget estimates and monitoring
expenditures, participating and advising in the preparation of financial statements and budgets;
– Assist in the preparation and coordination of financial activities under authorized programme and/or project funds.
– Compile and consolidate data from various sources into financial statements, prepare worksheets.
– Monitor expenditures, review payments and reconcile accounts.
– Investigate anomalies and erroneous charges and take corrective action.
– Provide assistance and guidance to undertake coding and data entry task and to extract information, to run reports
from FABS SISTER or other online financial system.

3. Budgetary Accountabilities
– Prepare authorized programme and/or project budget reports and communicate on them;
– Assist and advise on planning and budgeting and recommend modifications;
– Prepare budget proposals and cost estimates and ensure that data is correct;
– Identify irregularities and undertake transactions to correct errors/omission.

4. Perform additional activities that may be required to ensure the success of the work team.
 

COMPETENCIES (Core / Managerial)

Accountability (C)

Communication (C)

Innovation (C)

Knowledge sharing and continuous improvement (C)

Planning and organizing (C)

Results focus (C)

Teamwork (C)

–

For detailed information, please consult the UNESCO Competency Framework.

REQUIRED QUALIFICATIONS

Education
•       Bachelor’s Degree in the field of business administration, accounting, management, finance or related areas.

Work Experience
•    Minimum five years of relevant work experience, preferably in administration and/or programme support service in UN agencies or international NGOs
•    Proven experience in providing administrative and logistical support as a member of a project team.

Skills and competencies 
•    Excellent computer skills in all aspects of Microsoft Office, including typing in English and Myanmar.
•    Capacity for accuracy and attention to detail in preparation of correspondence.
•    Ability to take initiative and to provide quality and timely support and services.
•    Ability to work independently on delegated tasks and to meet deadlines.
•    Excellent organizational, interpersonal, and communication skills.
•    Proven ability to work efficiently, under pressure, and in a multi-cultural environment. 

Languages
•    Excellent knowledge of English and Myanmar (spoken and written). 

DESIRABLE QUALIFICATIONS

Education
•      Bachelor’s Degree or higher Degree in international development .
 
Work Experience
•    Experience within the UN System or international organizations.
•    Experience in conducting research will be an advantage.
•    Experience in the field of ICT. 

Skills and competencies 
•    Ability to work effectively with diverse groups of professionals towards common goals.

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