Join the United Nations team as a Programme Management Assistant. Apply today!
Are you seeking a chance to have a meaningful impact on the world? Employment with the United Nations presents a special opportunity to contribute to global peace, security, and sustainable progress. Whether it’s through humanitarian assistance or advocating for human rights, the UN offers a platform where enthusiastic individuals can address the urgent challenges that humanity faces today
About UN
The United Nations is a diplomatic and political international organization whose stated purposes are to maintain international peace and security, develop friendly relations among nations, achieve international cooperation, and serve as a centre for harmonizing the actions of nations.
Why work at UN
- Global Impact: The UN is a global organization that addresses a wide range of global challenges, including peace and security, human rights, sustainable development, climate change, and humanitarian crises. Working at the UN provides an opportunity to make a significant and tangible impact on these pressing global issues.
- Multidisciplinary Approach: The UN brings together professionals from various fields, including diplomacy, international relations, law, economics, social sciences, and more. This multidisciplinary approach allows employees to collaborate with experts from different backgrounds and gain a broader understanding of global issues.
- Diversity and Inclusion: The UN promotes diversity and inclusion in its workforce, recognizing the value of different perspectives and experiences. Working at the UN offers the chance to engage with a diverse community of colleagues from around the world, fostering cross-cultural understanding and collaboration.
- Networking and Collaboration: The UN provides a platform for ne
Details on the Programme Management Assistant Post
Job Opening ID: 232541
Job Network : Economic, Social and Development
Job Family : Programme Management
Category and Level : General Service and Related Categories, G-6
Duty Station : MONTREAL
Department/Office : United Nations Human Settlements Programme
Date Posted : Apr 18, 2024
Deadline : May 17, 2024
Responsibilities:
• Coordinate with local host organizations to ensure effective office hosting arrangements, including office provisions, procurement processes, and security.
• Support the Head of Unit by providing necessary documents, assistance with shared drives and communication platforms, and internal operating procedures, such as processing letters and notifications.
• Act as a critical interface between unit colleagues by keeping them informed about cross-cutting issues.
• Assist in coordinating program/project planning and preparation, monitoring the status of proposals, and ensuring timely completion and submission of project documents for approval.
• Aid in the preparation and analysis of program/project budget proposals, review submissions for completeness and justification, propose adjustments as necessary, and prepare reports on budget revisions, expenditures, and obligations.
• Assist in monitoring and evaluating programs/projects, updating and analyzing relevant data, conducting periodic status reviews, and initiating follow-up actions.
• Collaborate with program/project managers on performance reporting, ensuring adherence to reporting requirements, guidelines, and procedures, and verifying data accuracy and completeness.
• Serve as a focal point for coordinating, monitoring, and expediting program/project implementation activities, liaising with various organizational units, initiating requests, processing administrative actions, and resolving implementation-related issues.
• Maintain and update files (electronic and paper) and internal databases, prepare reports, statistical tables, and other materials to facilitate inspection and reviews.
• Draft correspondence and communications related to program/project administration, including work plans, budgets, revisions, and other relevant issues.
• Provide guidance and training to new/junior staff.
• Compile information for travel plans, including flight and DSA estimates.
• Perform a variety of administrative duties, such as meeting organization, reservations, procurement requests, and preparation/processing of administrative documents using Umoja.
• Assist with data collection, analysis, and preparation of data presentations and reports.
• Assist with visualizations and updating information materials such as web pages or brochures.
• May perform other duties as required.
Competencies:
• Professionalism: Demonstrates knowledge and understanding of relevant theories, concepts, and approaches. Shows analytical and problem-solving skills and the ability to conduct independent research. Displays competence in handling assignments, planning work, and managing priorities. Maintains professionalism, exhibits dedication and efficiency, and remains calm in challenging situations. Commits to gender equality and promotes the equal participation of women and men.
• Teamwork: Collaborates effectively with colleagues, values their input and expertise, learns from others, and prioritizes team goals over personal interests. Supports and respects group decisions, shares credit for accomplishments, and takes responsibility for team outcomes.
• Planning & Organizing: Sets clear goals aligned with strategies, identifies priorities, allocates resources, foresees risks, and adjusts plans accordingly. Monitors progress, adapts actions as needed, and utilizes time efficiently.
Education:
• High school diploma or equivalent.
Job-Specific Qualification:
• Supplementary training and certification in administration, project management, finance, budgeting, accounting, or relevant fields is desirable.
Work Experience:
• Minimum of seven (7) years of experience in administrative services, human resources, finance, or related areas. The minimum required experience is reduced to five (5) years for candidates with a first-level university degree or higher.
• Experience in coordinating and monitoring program/project activities is desirable.
• Experience in the United Nations System or other comparable international organizations is desirable.
• Experience using Enterprise Resource Planning (ERP) systems, such as Umoja, is desirable.
• Experience in organizing and servicing meetings is desirable.
• One (1) year or more of experience in data analytics or related areas is desirable.
Languages:
• Fluency in English and French is required.
• Knowledge of another official UN language is desirable.
(Note: Fluency and knowledge levels are based on the UN’s language proficiency ratings.)
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